Whether you’re the entrepreneur of a startup or a big multinational, travel will no doubt become part of the picture as your business grows.
Meeting overseas clients, exploring new markets and attending conferences are just some reasons why you may need to jetset overseas in the blink of an eye.
Here are some travel hacks that will help you stay in control:
Book travel insurance in advance
I’ve spent a great deal of time travelling to and from the United States and I’ve found it’s super important to book your insurance well in advance. Like you would for a personal trip, make sure you sort yourself out with the right policy to give you peace of mind.
When comparing business travel insurance online, go with a policy that covers flight cancellations or delays and lost luggage. It’s also critical that you find a policy that will cover you if you end up in hospital as the last thing you want is to be forking out for unexpected medical expenses in a foreign country (yikes!).
If you have crew members coming with you, or if you’re organising insurance for them, consider a policy feature for alternative staff in case you need to send a substitute worker in their place.
It’s a small price to pay for the comfort of knowing you’ll be covered if things go haywire.
Stay connected with good Wi-Fi and apps
Before you leave, pack chargers and adaptors so you can stay connected while you’re hustling on the go. If you’re heading out for long 12-hour days, consider buying a portable charger so you don’t have to stress about your battery draining.
From planning the best route to staying in touch with clients, there are plenty of apps that facilitate business travel.
Google Maps, Skype and Uber are obvious ones here. However, XE Currency is one that’s handy for currency conversions while FlightAware Flight Tracker gives you real-time updates so you know about any delays or updates to your departure time.
Stay within the hustle and bustle
This may seem obvious but it’s an important hack to remember because it can make a huge difference to your trip, especially if you’re on a tight schedule.
So when planning your itinerary, make sure you’re staying within the central business district (CBD) – I don’t mean staying within 15 to 20 minutes of the CBD, but literally staying within the heart of the city.
Staying close to where you’ll be meeting clients means you’re not wasting time zig-zagging around and it will also buy you more time to prepare for meetings.
Being among the hustle and bustle also gives you time to explore the city for some much-needed downtime (we both know you’ll need it).
Clock up points for your travel spend
I’m a big believer in being rewarded for travel spend so if you have a business frequent flyer card, why not earn loyalty points for every $1 spent?
Depending on your program, you can redeem points on eligible purchases like for your flight, accommodation, cashback, or other travel perks like airport lounge access or complimentary insurance.
Business credit cards help you monitor your spending under one account and you can also link it to reporting systems to better manage your expenditure.
Heading offshore for a business trip can get the adrenaline pumping, but to avoid things going pear-shaped make sure you’re prepared before you jump on the plane.
By applying for business travel insurance, having nifty apps at your fingertips, staying within the right area and making the most of rewards programs, you’ll nail your business travel.
Fred Schebesta is Co-Founder and Co-CEO of finder.com.au